Resignation is never easy and coming to this decision takes a lot of self thinking and planning. There are basically two situations when you decide to resign i.e. you found a better job somewhere with a better package and you’re not treated well by the current company or you can’t see a growth for yourself in the current company. Whatever the situation is, if you have decided to resign the do it professionally. Never end up on bad term with company, use a formal resignation letter to notify your employer about your decision to leave and make sure to give adequate time to find a replacement.
Now the question comes, how much time should you give. Companies do have their rules and regulations when it comes to the duration of the notice period. Here we’re covering the Two Weeks Notice Letters. Here you will get to know a lot about two week notice letter, we do have free templates here which you can use to make your own resignation letter. So let’s get started.
Example of Two Weeks Notice Letter
Let’s start with a template only, here is a sample Two Weeks Notice Letter. This is how this letter is written:
Why should I serve a notice period? Can’t I just resign and not come from tomorrow?
First of all, many companies have their rules and regulations when it comes to the notice period and they won’t clear the dues or documentations until he or she serves a notice period. Second, even if you company does not have any notice period rule then also you should serve at least two week notice period in order to maintain a good professional relationship.
Never leave a company unprofessionally even though you’ve had bad relations with them. Ethically, you should serve at least two week notice period so company can find your replacement.
Following are some of the reasons why two week notice period is important:
Professionalism: A working professional will always keep the company policies and norms ahead of his or her personal relations.
Replacement: Employers need few days to find your replacement so you can hand over the work.
Smooth Transition: Finding a replacement takes some time and training your replacement also takes time, so make sure to serve at least two week notice period.
Maintain Professional Relations: As mentioned earlier, never leave on a bad term. Always maintain good professional relations for future references and networking opportunities.
At some companies, you may even require to serve four weeks or more notice periods. Offering a two week notice is a tandard courtesy that reflects well on your professionalism.
Two Weeks Notice Letter Template
What are different elements in a resignation letter?
Here we have discussed eight elements, there could be more elements or less depending on the template you’re using. Let’s briefly understand them one by one.
Your Contact Information: Enter your name, phone number, email address, etc.
Employer’s Information: Enter employer’s name, company name and address, etc.
Salutation: Start with a formal greeting: Dear [Manager’s Name],
Statement of Resignation: Make sure to write the Clear Statement of Resignation. Here is an example, “I am writing to formally resign from my position at [Company Name], effective two weeks from today, [Last Working Date].”
Express Gratitude: Make sure to be grateful for the opportunities and experiences you’ve gained in a company.
Offer Assistance for Transition: Show your willingness to assist in training your replacement.
Closing Statement: End a letter on a positive note. In fact, you should be positive throughout the letter.
Signature: Sign off with Sincerely, Best Regards, or Thank You, followed by your name.
So this is a basic structure of a resignation letter. For your reference, we do have a lot of letters and templates shared here for free download. Use any of the sample letter to write a professional and formal two week notice period resignation letter.
Tips for Writing a Good Resignation Letter
Even though there are a plenty of resignation letters and templates to take reference or assistance. But here some of the quick tips that you can follow to write a good resignation letter,
- Make sure to use the professional tone only throughout the letter and keep it positive even if you have dissatisfaction.
- Refrain from giving unnecessary explanations. Just keep it to the point and concise.
- It’s best to hand in your resignation letter personally. If sending via email, ensure it is properly formatted.
- Make sure to follow the company’s resignation related terms and conditions.
- Always retain a copy of your resignation letter for your records.
So these were some of the quick tips. For writing reference, do check out the sample letters, examples, and templates shared here.
Final Thoughts
Serving a notice period is a professional and respectful way to resign from a job. We understand writing such formal letters does not come naturally to most of use, this is why we have shared a plenty of two week notice period letters and templates here for your reference. You may choose to hand over resignation personally or send an email. Whatever mode you’re choosing, make sure to keep the communication professional, formal and clear.
Leaving a job is never easy. It takes a lot of thinking and planning to come to a decision for resignation. Behind every decision there is something good waiting, so remain positive and find new heights in life.