A certificate of employment comes in handy when it comes to verify an individual’s employment history with the company. This certificate is issued by a current or previous employer. As an employee, you must get a certificate of employment when you leave your present company because you may need it while applying for a new job. Most of the employers or hiring managers often ask for employment certificate in order to check or verify an employees’ employment history.
This certificate can be used for a various reasons such as applying for a new job, loan processing, applying for a visa, or in other legal or financial matters. As an employee, you must ensure to get this certificate whenever you leave a current job.
Understanding Certificate of Employment?
A certificate of employment is an official document that is issued by an employee and it contains information about an individual’s employment experiences in the company. The format of this certificate may vary from a company to company.
As an employee you have rights to request for a certificate of employment in order to prove your employment history while applying for a new job, loan, or visa, etc. Make sure to request this certificate when you’re leaving the job so you should receive it without undue delay. Requesting this certificate at a later date makes it difficult for an employer to issue it because they have to access past employee files.
Download Certificate of Employment Template
Where Can I Use a Certificate of Employment
If you are a working professional then at some point in life you may need a certificate of employment as a proof of your employment history. Following are some of the instances where you need this certificate:
- You may need this certificate while Applying for a New Job, this is the most common use of a Certificate of Employment. A hiring manager can ask for this certificate in order to verify your employment history.
- This certificate comes in handy when it comes to apply for a loan. Banks and financial institutes often verify an individuals’ employment history before approving the loan application. Banks won’t approve the loan unless an individual has a good credit score and good employment history.
- In many instances, a landlord may even ask for a certificate of employment to check whether a tenant is financially stable or not.
- Many countries require proof of employment for visa processing. So if you are applying for a visa or immigration then make sure to have a certificate of employment with you.
So these are only some of the situations where you may need a certificate of employment. There are many other instances as well where you may need this certificate. As an employee, you’re leaving a current company then make sure to get a certificate of employment because you may need it anytime.
What’s Included in a Certificate of Employment
It is important to note that the format of COE may vary from company to company. Following are some of the elements that you may find in a well structured certificate of employment,
1) The employer’s information should be there i.e. company name, company address, contact details, etc. This information should be entered correctly.
2) The employee’s information should be there i.e. employee’s full name, job title or position, employment period (mention start and end date or write “present” if still employed), salary details (if required), Job responsibilities (if required).
3) Make sure to mention the employment status i.e. Full-time, part-time, contractual, or temporary employment
4) Enter Salary Information if required. In many cases, it’s essential to include the salary details.
5) The date of issuing COE should be there. The Authorized signatory’s name, designation, and signature should be there with a Company seal or stamp (if applicable).
So these are some of the important elements that are there in a well structured certificate. The design, color, fonts, etc may vary from one company to another. As an employer, if you are looking to design a well structured COE then do check out the FREE certificate of employment templates here and download a suitable one for you.
The utilization of these templates has made the process of certificate making a lot easier and more efficient.
Here are Tips to Write an Efficient COE
- This certificate should clear, concise, and to the point only. Mention the important details and that’s it.
- This is a formal certificate so make sure to use the formal and professional language only. There is no room for using any informal language.
- Accuracy is the key when it comes to such certificates. Make sure to mention the correct employment dates and job titles to avoid discrepancies.
- Consider employee’s request, if he/she has requested to include salary details, etc.
- The official letterhead should be used credibility and authenticity.
Conclusion
A Certificate of Employment is one of the most important documents that comes in handy when it comes to verify the employment history. Employees must understand the importance of this certificate and knows how to request it. This certificate is issued by an employer upon request to support their employees in their career. Preparing this certificate is easier once you have a certificate template with you.