An employee schedule template comes in handy when it comes to manage the employee’s work hours, shifts and their responsibilities. Employee’s are considered as the backbone of a company, the success of a company depends a lot on how efficient their employees are. As an employer or manager, it is your responsibility to ensure each employee knows his or her work timings and responsibilities. Whether you run a small business or manage a large team, make sure to have a well structured employee schedule in order to ensure proper communication, increase in work productivity, and smooth operations, etc.
In this page, we have covered important information related to the employee schedule and we have provided some FREE employee schedule templates in both editable and printable format.
What Is an Employee Schedule Template?
An employee schedule is a document that is prepared by an employer or manger to plan and track employee’s work hours, shifts, responsibilities, break, etc. It is important to have a well structured employee schedule in place to ensure all employee know their work timings and responsibilities. This schedule comes in handy when it comes to review an employee’s work performance.
You may prepare an employee schedule as per the specific needs of your company or business. You can use different tools to create an employee schedule such as Excel, Word, Google Sheets, or any scheduling software.
In order to save your time and efforts, we have provided free Employee Schedule Templates here. You can choose to download a template that is suitable for your use.
Download Employee Schedule Templates
Using a template is one of the smart ways to create an employee schedule more efficiently. Two excel templates are shared above and both of them are editable, so what are you waiting for? Download a schedule template today and start creating an employee schedule for your company or business.
It does not matter whether you’re a small team or a big one. An employee schedule is important for all businesses. The whole purpose of creating an employee schedule is to let each employee know his or her work timings, job responsibilities, shift, etc.
As you can see in the above templates, you can manage an employee schedule for the entire week. There are sections where you can write down an employee’s name and write down their work responsibilities in a timely manner. Using an employee schedule is one of the ways to bring more disciplined and focus among team members.
Understand the Benefits of Employee Schedule
There are numerous benefits of creating an employee schedule and some of them are listed below:
Clarity
An employee schedule bring clarity among employer and employees. Through an employee schedule, an employee gets a clarity on his or her work timings, shift, work responsibilities, work deadlines, etc.
Avoid Shift Overlaps
A well structured employee schedule reduces any shift overlaps and ensure work is distributed fairly among employees as per their job positions which further reduces conflicts and dissatisfaction.
Ensures Proper Shift Coverage
There are many industries where business are Open 24 hours such as healthcare, retails, hospitality, etc. An employee schedule ensures all shifts are covered properly and there is a continuous coverage.
Improves Work Productivity
The work productivity often increases once there is a clarity on work responsibilities and working hours. A well made employee schedule may actually improve employee productivity to a certain extent.
Saves Time and Reduces Errors
Using an employee schedule template, you can streamlines the scheduling process which further reducing the risk of errors and saving time for managers and HR personnel.
What’s Included in Employee Schedule Template
The format and elements of an employee schedule may vary from a company to company but here are a few elements which are there in most of the schedules:
- The name of the employee, job title, department, employee ID should be included.
- The work schedule should be written very clearly i.e. Shift start and end times, Total working hours, Overtime hours (if applicable).
- Make sure to mention how many Approved vacation or leave requests can be placed in a month.
- The job role or assigned tasks should be very clearly written. Mention Department or location (if applicable)
- You can even mention the meal break time or any scheduled break times.
- There should be small notes section where you can write down any special instructions for a specific shift or write about any changes or updates related to the schedule.
Different Types of Employee Schedule
There are different type of employee schedule templates available. You can choose to use the template type as per your business nature and work environment. Some of the common types are briefly discussed below:
Weekly Schedule: This template is suitable for businesses that operate on a weekly cycle. Use a template to breakdown employee shifts and work responsibilities for each day of the week. Changing schedules every week is not ideal unless it’s the nature of your business.
Bi-Weekly Schedule: It’s a perfect template for business that follows two-week payroll period.
Monthly Schedule: This is the most used one, it’s suitable to create a schedule for the entire month.
Shift-Based Schedule: This one is the most commonly used in healthcare, retail, and hospitality where its required to manage different shifts i.e. morning, evening, and night
Different type of employee schedule templates are covered here, do check them out and download a suitable one for your use.
Conclusion
Employee schedule template comes in handy when it comes to create an employee schedule quickly and efficiently. The use of a template has made the process of creating employee schedule a lot easier and smooth. For an employer or manager, it’s essential to create en employee schedule in order to efficiently manage the work hours and responsibilities of employees.
Different type of scheduling softwares are available these days but most of them are paid. For the convenience of our users, here we have shared the FREE employee scheduling templates in different formats and layouts. You can choose to download an employee schedule from here in both printable and editable format.