Do you feel you deserve a higher salary? If so, it may be time to request a raise. A salary increment letter is written to formally request a raise. If you believe you’re working hard and deserve a raise then you should definitely consider writing a salary increase letter in order to ask your employee to raise your salary. Being underpaid can be discouraging, so never undervalue your worth.
Wondering what to include in a letter? No worries, we got you covered. In this page we have covered important information related to salary increase letters and shared a few sample letters for free download in an editable format.
Understanding a Salary Increase Letter
A salary increase letter is a written letter that is prepared by an employee to request for a salary increment. The purpose of writing this letter is request an employer or manage for the increase in salary depending on the work responsibilities of an employee.
As an employee you have rights to request for a salary hike if you believe you should be paid more for the work you’re doing for the company. In this letter, you need to outline your accomplishments, contributions for the company. This letter will be read by an employer or manager so the tone of letter should be formal and professional only.
- Writing a salary hike letter is one of the professional ways to request for an increment.
- An employee get to explain why he or she deserve a salary hike. They get to write about their accomplishments and contribution for the company.
- This letter could be used for record purposes as well.
Sample Salary Increment Letter
What to Include in a Salary Increase Letter
Following are some of the elements that can be included in a salary increment letter:
- Write down the full name, job title, department of both employee’s and employer’s. Mention the name of the company.
- Specify the date on which a letter is written
- Make sure to include the subject line. A subject line is used to indicate the purpose of the letter. People at higher authorities recieve a plenty of documents on a daily basis so it’s important to state the purpose of the letter in starting only.
- Start the body of the letter by appreciating the company and then request for a salary increment.
- You cannot just simply ask for an increment, there has to be a proper justification for the increase. So make sure to highlight’s Employee’s achievements, contributions, and value to the company. Keep the industry salary standards into consideration while requesting for an increment.
- Give the details about your current salary and mention the requested new salary amount.
- End the letter by showing your gratitude and openness to further discussion.
- Make sure to proofread the letter and sign it before sending.
What is the right time to ask for a raise?
We often struggle to find the correct time to ask for an increment. Timing is important, make sure to time it right in order to have more chances of getting it approved. The chances of your salary request getting approved depends a lot on the time you choose to ask.
It won’t be a good idea to ask for a raise when you’ve already received one a few months back with other employees, so choose your time wisely and gather the courage to ask for a raise.
Here are some tips for you:
- Make sure to do your research properly. Make sure to be aware of industry standards i.e how much people are getting paid in other companies who have a same job profile as yours. Then ask your HR how your company computes salary increases then use that information as your leverage.
- Write a well structured salary increment letter. Writing a letter is one of the professional and formal ways to ask for a salary hike. If you don’t know how to write a good letter then check out the sample letters here and download one for your use.
- After the letter submission, request your employer for a few minutes meeting. Make sure to choose the right time. The best time would be when things are not that much hectic or your boss is not stressed.
- You cannot just get salary increment just because you believe you deserve it. Make sure to backup your request. You should be ready with an explanation why you deserve a raise.
I hope these tips will help you a bit. Timing is everything so make sure to time it well. Read the room well and then decide to send your salary increment letter. And again back it up and have faith in your work capabilities.
Quick Additional Tips:
- Make sure to provide clear reasons why you deserve an increment.
- This letter will be ready by HR or employer, so keep it professional and factual only.
- Make sure to clearly state the new salary and effective date.
- Before jumping to ask for an increment, do keep a check on the company’s financial health and recent performance.
Conclusion
A salary increment letter is one of those documents which you have to prepare at some point in your professional life, so educate yourself. Writing a well structured letter is a skill that an employee must master. For the convenience of our users, we do have shared a few sample letter in an editable format. Use these sample letter to create your own salary increase letter in minutes. If you believe you deserve more then gather the courage, write a letter today, and send it at the right time. Again, I’m emphasising on the correct Timing, time it right!